What to Know Before Hiring Event Production Company in Atlanta GA?

Atlanta is a huge and bustling market. GigRent is happy to call it one of our many homes. We provide 24/7 audio visual equipment rentals and technical support for events. Need AV equipment and support for Dragon Con? We’ve got you. Need your conference audio visual needs to run smoothly? GigRent has the equipment and expertise. We handled many big events in Atlanta, including The Big Game. Let us help you.

If you want to hire an event production company in Atlanta Georgia, then you’ve come to the right place. Here’s everything you need to know about it.

Hybrid and virtual events are becoming the new normal and managing all the technicalities of such events can be overwhelming. It becomes even more challenging if the event is complicated or you don’t have prior experience. There is when you should take an event production company in Atlanta Georgia into consideration. Moreover, it’s also important to opt for an event production agency that offers hybrid and virtual planning. But that can also be a difficult task because there are tons of options available in the market. That’s where this guide will come into place. It’ll allow you to understand everything that a good event production organization should bring to the table. So, let’s jump into it.

Shall we?

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What is an Event Production Company?

In order to fully understand the process to choose the right partner, it’s important to understand what is an event production company and what you should expect from it. An event production company in a nutshell provides all types of A/V audiovisual services that your event needs. Some modern event production companies in Atlanta GA even offer equipment rental and installation services as well along with state-of-the-art streaming platforms. Not only can they handle the production needs of enterprise-level events but they can also manage the planning and coordinating from registration and staging to arranging audio and video elements.

What You Can Expect from an Event Production Company?

You can expect a good event production company in Atlanta Georgia to cover the production side of your event from end to end. You can expect to get the latest and most advanced AV tech, equipment rental and installation, and professionals with comprehensive on-site expertise. Moreover, if you’re planning a hybrid or 100 percent virtual event then you can also count on an event production company. That’s because the best event production organizations now also offer a streaming platform that can easily manage even the most complicated events.

Another important factor that you need to keep in mind that not all production companies offer support services. Therefore, it’s important to opt for the one that provides continuous and dedicated technical support to make your event a resounding success. Other than that, you can also expect the following from your event production partner.

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Equipment Request

Additional Expertise

No one else can understand your organization and its objectives better than you. Moreover, every event that you organize will have some specific goals and objectives that you want to achieve. The best event production organizations in Georgia are specialized in their craft to tackle your business and event needs. With their experience and expertise, they can add a brand-new outlook on your overall event strategy by understanding your requirements and goals.

It’s important to choose the company that possesses the required level of experience and knowledge depending upon your event’s scale. For example, if you want to host a virtual event, the most important elements are audio and video. But an event production company won’t be of any use if it doesn’t offer any streaming platform to host your event. It might be super experienced in an on-site event production but that won’t meet your needs. In such a scenario, you’ll need to choose an event

production partner in Atlanta that offers the required streaming services.
Content Delivery

Content is one of those factors that can make or break your event. Undoubtedly, the quality of the content matters a lot but the strategy and solution behind the delivery and execution are also equally important. From presentations and speeches to video recording and streaming, the strategy to deliver the content must be tailored in a way that serves your viewers and attendees the best. The specialized event production organizations in Georgia offer experts and specialists who execute this step seamlessly. Moreover, you’ll also get the right, optimized, and easy-to-use platform that makes sure that everyone attending the event is on the same page.
Data and Communication

Bear in mind that the communication between your audience and event should start far before the event day and it should also last for months afterward. If you want to maintain a relationship with your attendees that the pre, as well as post-event conversations, are vital. You can achieve it multiple ways but it typically involves the app with the latest technology that many event production companies in Atlanta GA offer. Communication and data collection go hand in hand because you need to keep track of your event’s success and the specific objectives that it did (or did not) achieve. The streaming app that an event production company offers should track the attendance of the audience, their engagement, etcetera. This way all this data will be available for you that you’ll be able to use to improve your future events.
What Do You Need to Know Before Hiring an Event Production Company in Atlanta Georgia?

There are some important factors that you must consider before hiring an event production company for your event in Atlanta. Here we have compiled a list of the most important ones that will help you to choose the right partner that meets all your unique needs.
Technology

Nowadays, one of the factors that play the most important role in the success of any event is technology. A good event production company offers a streaming application that offers a customized user experience with a user-friendly and fast interface. In order to make it more personalized, we recommend you opt for an event production partner in Atlanta that offers a white-label streaming platform. You also need to make sure that the technology offered by the company can withstand all your attendees at once even if the number is in thousands. Moreover, it must also be optimized because you don’t want your attendees to experience lag or disconnection. Last but not least, the platform should also provide real-time analytics to the host (which is you) on your event.
Cost

Cost is one of those factors that you need to consider while choosing any type of service. You need to make sure that it doesn’t exceed your budget to put a strain on your business. While choosing an event production partner, it’s important to understand the cost structure, the upfront cost, and other added fees that might accrue. The right strategy is to first define the budget for your event and then start searching for the event production company in Atlanta GA. Bear in mind that depending upon the services you’ll receive the cost will vary from company to company. Moreover, it also depends upon the type of event that you want to host. You might also get different prices from the same company depending upon the workload. These factors make it a challenging decision to make because neither you want to go beyond your allocated budget nor you can compromise on the critical feature.
Experience
Before partnering up with an event production organization in Atlanta GA, you need to answer the following questions.
- How many events your considered event production company has already organized which are similar to your organization’s event.
- What were the results of those events?
- Does the event production company that you’re considering have an attractive portfolio?
Not only is it critical to determine the time a certain company has been in the event production industry. But it’s also important to make sure that it has been producing and executing the events that require the specialized skills that you need.

Logistics

It’s critical to determine beforehand what’s included in the services that an event production company in Georgia offers and what you’ll need to perform yourself. Discuss equipment rental and its transportation, audiovisual services, streaming platform, design and even staging elements with the company you’re considering. We recommend you choose an event production agency that manages the production side of your event from end to end. Not only will it alleviate your stress but it will also ensure that you and your attendees will have a seamless experience throughout the event.

These are some of the most important considerations that you need to look forward to while choosing an event production company in Atlanta GA for your next event. Not only will it help you to choose the right event production partner but you’ll also be able to establish and achieve clear event goals by saving both time and money.

Contact GIGRent Event Production Today

It’s very easy to understand that choosing an event production company for your organization’s event is a wise decision. If you’re in such a situation then consider contacting the experts from GIGRent today. It’s one of the leading event production companies in Atlanta Georgia that can cover everything related to your event production. It’s working as a single-stop solution and offers everything from equipment rental and hiring experts for its installation to the streaming platform and on-site event production expertise. Whether you’re looking for comprehensive production services for an enterprise-level or for a small-scale event, GIGRent got you covered.

GIGRent also offers 24/7 technical support that you can acquire to get all your queries and questions resolved and answered. The best thing about the streaming platform (GIGStream) is that it can easily handle more than 5000 people at the same time. It’s your best choice if you need to organize a virtual event. Hiring GIGRent as your event production partner in Atlanta Georgia will allow you to focus on the more important tasks. Moreover, you can also rent the most advanced equipment to install in your home or office to improve your productivity.